Property managers have a demanding to-do list, from managing resident complaints and getting vacant properties ready to balancing the books. With all of these responsibilities, it’s easy to get overwhelmed.
But, by following the property management tips below, you can become more efficient, freeing up more time to focus on important tasks like growing your business and making sure your residents are happy.
- Prioritize Your Tasks
- Breaks Tasks Into Smaller Parts
- Learn to Delegate
- Automate Your Processes
- Work Around Your Most Productive Times
- Minimize Distractions
- Take Breaks
- Check-in With Your Mental Health
- Maintain a Healthy Work/Life Balance
1. Prioritize Your Tasks
When you have a long list of tasks, it’s important to tackle the most urgent tasks first, such as responding to resident requests or addressing maintenance issues. Doing so ensures these tasks don’t escalate and create more significant problems in the future.
2. Break Tasks Into Smaller Parts
You can break down complex tasks into smaller jobs to avoid feeling overwhelmed. As you go through each sub-task, you’ll feel more accomplished, which will keep up your momentum.
While breaking the task down, try to identify items you can delegate to others so you can focus on the more critical parts.
3. Learn to Delegate
If you feel like you’re constantly busier than everyone else, start delegating tasks to others so you have more time to focus on important aspects of your role, like growing your portfolio.
For example, say you decided to be responsible for marketing your property on social media because you knew how to. Delegating this task will free up your time but can also help you leverage the expertise of others.
4. Automate Your Processes
One of the best property management tips is to streamline and automate your processes. Automating processes with technology is a powerful way for property managers to boost their efficiency.
Using software, apps and other digital tools can automate routine tasks like rent collection, maintenance requests and resident communications. This can help you save time, reduce errors and improve the resident experience.
5. Work Around Your Most Productive Times
Understanding when you’re most productive can help you schedule tasks at the right time of the day. For example, if you have a complicated task that requires a lot of attention, such as bookkeeping, you may decide to tackle it in the morning when you’re more productive and focused.
Or, if you’re more creative in the morning, you can focus your energy on tasks such as marketing or planning special celebrations for your residents, like lease anniversaries.
6. Minimize Distractions
With so many competing demands and responsibilities, it’s easy to get sidetracked by distractions like email notifications, social media or personal phone calls. To stay focused, it’s essential to identify these distractions and take steps to minimize their impact.
For example, you might turn off your phone during certain times of the day or use software to block access to distracting websites and apps. Set aside specific times to check email or social media rather than constantly checking throughout the day.
7. Take Breaks
Powering through your to-do list without taking any breaks can be tempting but can lead to burnout and decreased effectiveness. By taking short breaks every so often — whether taking a walk outside or just stepping away from your desk for a few minutes — you can recharge your batteries, clear your mind and return to work with renewed focus and energy.
8. Check-in With Your Mental Health
Property managers often face high stress levels from their responsibilities and the demands of their residents and stakeholders.
By checking in with your mental health regularly, you can identify areas that add stress to your day. Some ways to check in with your mental health include practicing mindfulness, getting enough sleep, staying physically active and seeking support from friends, family or a mental health professional if needed.
By prioritizing your mental health and well-being, you can stay in top form and tackle your responsibilities confidently and clearly.
9. Maintain a Healthy Work/Life Balance
When you can find a good balance between your work responsibilities and your personal life, you’ll be better equipped to handle the challenges and demands of your job.
Some property management tips for achieving a better work/life balance include setting boundaries around work hours, delegating tasks to others and prioritizing self-care and relaxation outside of work.
How Rent Ready Can Help
With Rent Ready’s automated single-source turn platform, you can forget about the frustration between the move-out and move-in. Count on us as your single source for all turn services, including painting, cleaning, wall repairs and more.
We’re industry veterans wanting to make your life easier with our automated turn board designed to help busy property managers just like you.
If you’re looking for more property management tips to save time and money, we’ve got you covered with our Saving Time and Money Playbook, which suggests strategies for tackling certain time-consuming tasks property managers face.